FUDTA

Standing Rules

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STANDING RULES

STANDING RULES

Fremont Unified District Teachers Association/CTA/NEA

I. Elections Committee

A. Purpose and Goal

1. To ensure fairness, accuracy, credibility, and the constitutional rights of the membership in all elections of the Association.

2. To ensure broad-based involvement of the membership in all elections.

B. Standing Rules

1. There shall be an Elections Committee.

2. Elections Committee members shall be appointed.

3. The Elections Committee shall be composed of at least three members.

4. The Chair of the Elections Committee shall be appointed by the President.

5. Members of the Elections Committee shall be approved by the Executive Board.

6. A member shall abstain from participation in Elections Committee activities during the period in which he/she or his/her immediate family member is a candidate.

7. All committee members with voting rights on the committee shall be Active members of the Association.

8. Removal of committee members shall be accomplished by the President, when necessary, at the direction of the Executive Board.

C. Election Requirements

1. The Chapter shall ensure that an open nomination procedure is in place (i.e., any member may nominate any member including himself or herself). Only reasonable qualifications for office such as membership in the Chapter may be required.

2. Every member shall be assured of voting by secret ballot.

3. There shall be at least a forty-five (45) day period between notice of election and the actual voting.

4. There shall be an all member vote. Substitutes and members who are off-track shall be sent election information by mail to their last known residence.

5. A Chapter shall provide means for all members to vote (including vote by mail), and it shall be the responsibility of the member to notify the Chapter if s/he desires a ballot at a site other than the regularly scheduled voting place.

6. A member shall acknowledge receipt of the ballot by signature on a registration sheet at the time of issuance of the ballot or on an envelope when returning the voted ballot. If a roster of members is prepared for a school site ahead of time, initials of the member may be accepted.

7. FUDTA elections shall be decided by plurality. CTA/ALCOSTA/NEA RA elections shall be governed by their respective bylaws.

8. In the event that only one nominee is presented for an office, the question of waiving the ballot shall be immediately placed before the Representative Council on a non-debatable basis. A two-thirds (2/3) vote shall be required to waive the ballot.

D. Announcement

1. The announcement of election shall include the offices, length of terms, and the election timeline, and a reminder of Campaign Rule G.13.

2. The announcement shall be publicized in such a manner that every member has an opportunity to file a declaration of candidacy.

E. Timeline

1. Schools on alternative calendars shall be considered when setting election timelines.

2. The timeline for the election shall include dates for:

a. Time, date, place where declaration of candidacy are to be received. Literature shall include information that defines the date as receipt date and not postmark date

b. Date on which ballots will be distributed

c. Date(s) when voting will take place

d. Deadline date for requesting absentee ballot

e. Deadline date, time and place for return of ballots, including absentee ballots

f. Date, time and place where ballots will be counted by the elections committee.

g. Date(s) that announcement of results will be made to leadership, candidates, and members

h. Dates and timelines for run-off election, if necessary

i. Deadline for filing of challenges

F. Finances

1. Chapter monies received through dues, assessment or similar levy shall not be used to promote any candidate.

2. A candidate may not accept direct contributions from a Chapter's treasury or indirect contributions in the form of use of a Chapter's assets, facilities, staff, equipment, mailings, good will, and credit.

G. Campaign Rules

1. The election rules shall be given to any FUDTA member on request and shall be applicable to the elections process at all times.

2. FUDTA Membership and Agency Fee rosters, by school, and campaign information shall be equally available to all candidates.

3. FUDTA office, supplies, materials, equipment or other resources of FUDTA, (except as specified in G2 and H4), shall not be used by any candidate or campaign.

4. Candidates may be endorsed by any FUDTA member.

5. FUDTA Standing Committees shall not endorse any candidate.

6. FUDTA Office staff shall not be involved in any way in any candidates' campaign, except stuffing Bomar mail and printing rosters.

7. Candidates' literature shall not appear to be official FUDTA publications

8. A candidate may not use the official logo of the unit or official Association title in a way that suggests that the candidate has the support of the unit, CTA or any of its affiliates.

9. All campaign flyers/materials must include a disclaimer stating that: ÒThe views and opinions expressed are those of the candidate and not necessarily those of FUDTA/CTA/NEAÓ.

10. Candidates may include current positions and all past positions held in FUDTA/CTA/NEA campaign literature.

11. Campaigning must be kept separate from official FUDTA reports and presentations.

12. Any campaign literature must not be attached to ballots in any way.

13. Candidates are required to forward copies of all their campaign literature and Executive Board member endorsements to the FUDTA office prior to distribution. A file of said campaign literature will be maintained for a period of 30 days after the election and will be available for examination.

14. Each candidate shall be responsible for the dissemination of all campaign literature.

15. Campaigning shall not begin, in any way, including electronic, print, and/or verbal, until a vacancy has been announced at Rep Council.

16. Preliminary written notice of any upcoming general election shall be published in advance, and shall contain Campaign Rules and Candidate's Rights, and shall be sent to all FUDTA members at all FUSD schools.

H. Candidate's Rights

1. Privileges extended to one candidate shall be extended to all candidates.

2. Each candidate shall receive a copy of the election timeline and campaign rules.

3. Each candidate shall be treated in a fair and equitable manner in the printing and distribution of campaign statements.

4. Candidates may use FUDTA or District mail if they follow correct guidelines and procedures. Faculty representatives shall distribute FUDTA-provided candidate statements but shall not be responsible for disseminating individual campaign literature except by individual consent.

5. Each candidate shall have the opportunity to submit a statement of not more than twenty-five (25) words, to be published by FUDTA prior to the election. A candidate for President shall have the opportunity to submit a statement of not more than 100 words.

6. Each candidate shall have the right to a list of the names and addresses of school sites and the number of Active members at each site for the purposes of campaigning.

7. Candidates will have the opportunity to be introduced and to speak for a period of one (1) minute at the Representative Council meeting immediately prior to the election. The order of speakers shall be by position and in the reverse CTA alphabetical order which is designated for appearance on the ballot.

I. Ballot

1. The names of the candidates shall be printed on the ballots according to the CTA election alphabet. The name of each candidate shall be printed on the declaration of candidacy. When a candidate's last name is hyphenated, the name before the hyphen shall be used for placement on the ballot.

2. The ballot shall state the name of the office, the term, and the names of the candidates.

3. The ballot shall include space for a write-in candidate, except in run-off elections.

J. Distribution of Ballots and Method of Voting

1. Each member shall receive a ballot.

2. Voting methods shall be as follows:

a. At School Site/Specified Voting Site Using Rosters

i. Each voter must sign or initial a voter roster before submitting a ballot.

ii. The marked ballot must be returned to a designated site representative or ballot box.

iii. Site representatives must return all voter rosters and alphabetized ballots to the Elections Committee by the designated date and time.

b. Voting At School Site/Specified Voting Site Using Envelopes

i. A list of current members shall be prepared, which includes each member's name, school, and home address.

ii. The voter shall be provided with the following: ballot, instructions on, placement of the ballot in the unsigned inner envelope, signature on the outer envelope addressed to the Chapter, and deadline date for receipt of the completed ballot at the Chapter office, a smaller envelope (inner envelope) in which to place the completed ballot, and, a larger envelope (outer envelope) addressed to the Chapter, on which the voter prints and signs his/her name.

iii. At the time of counting of the ballots, the names on the outer envelope shall be checked against the official list of voters. The name on the official list shall be marked to show that the voter has returned a ballot.

iv. The outer envelope shall be opened and put in a separate stack for safekeeping as a record of voters.

v. All inner envelopes shall be placed in a separate receptacle.

vi. The inner envelopes shall be slit and the ballot removed from the envelopes, stacked, and then counted.

c. Sites that do not have Faculty Representatives shall be notified by FUDTA, at least three days before the election, to go to the FUDTA office. Attendance Area Representatives shall notify the site of the election by posting the dates in the staff room.

d. By mail

i. Members who are off-track or on a dues paying leave shall be notified by mail in order to provide them an opportunity and right to vote.

ii. Special care shall be taken in all phases of handling ballots to ensure the accuracy and secrecy of voting by mail.

iii. A list of current official members shall be prepared, which includes the following: name, school, and home address.

iv. The mailing list shall exactly correspond to the current official role of voting members.

v. Each voter shall be provided with: ballot, instructions, inner envelope, outer return envelope, and instructions for returning the completed ballot, with the signature.

vi. The ballot shall be date stamped when it is received in the Chapter office, and then put in a safe place until the votes are to be counted.

vii. At the time of counting ballots, the names on the outer envelope shall be checked against the official list of teachers who are off-track.

viii. The outer enveloped shall then be opened and put in a separate stack for safekeeping as a record of voters.

ix. All inner envelopes shall be placed in a separate receptacle.

x. The inner envelopes shall be slit and the ballots removed from the envelopes, stacked, and then counted.

K. Counting of Ballots

1. A preliminary count of ballot envelopes may take place at the voting sites.

2. Upon receipt of ballots, tally sheets and signature sheets, the Elections Committee shall count the ballots in a secure area with only the Elections Committee members and observers present.

3. The Elections Committee shall count valid ballots and set aside any ballot(s) on which there is a question such as:

a. Blank ballot

b. More ballots than signatures

c. Ballot submitted after deadline

d. Voter not a member

e. Voter's intent unclear

f. Votes cast for more than number allowed

g. Vote cast on unofficial ballot

h. Vote cast for ineligible candidate

i. Ballots containing additional written material and/or comments

4. The Elections Committee shall make a determination on whether the vote(s) in each category shall be counted, and make a note of the decision. Each category of ballot shall be kept separate.

5. The Elections Committee shall prepare the Final Report, recording the following information:

a. Total number of ballots cast

b. Number of set aside ballots with an explanation of each category of ballot not counted

c. The number needed to win or pass.

d. The number of votes received by each candidate or issue

e. A notation whether the set aside votes would affect the outcome

f. Signature of each Elections Committee member present during the preparation of the report

6. The Elections Chair shall submit the Final Report to the President or designee who shall inform all candidates of the results within 24 hours.

7. The President shall announce the results as prescribed by the timelines.

8. If the votes set aside would affect the outcome of the election, the President and the appropriate body shall decide:

a. To count the votes which have been set aside

b. Not to count the votes which have been set aside

c. To schedule another election

9. The ballots and voter sign-up sheets shall be retained for one year after the election.

10. Any candidate who may be affected by the vote may not be allowed to take part in the decision-making process.

L. Observers

1. Each candidate shall be allowed to observe or to have an observer at the vote counting site and shall give the name of the observer to the Elections Committee before counting.

2. An observer shall not interfere with the counting and shall stay in the counting area until the President or designee has been notified of the results.

M. Challenge Procedure

1. A challenge cannot be initiated until after the results of the elections have been posted at each work site.

2. The challenging party(ies) must notify the unit President of a challenge within ten (10) days after the announcement of the results of the election. The notification must:

a. Specify which requirement has been violated

b. Include evidence insofar as possible

c. List names and addresses of parties who can give evidence

3. Within seven (7) calendar days after receipt of the challenge, the unit Elections Committee shall, in accordance with the unit's bylaws and standing rules, conduct an investigation of the challenged election for the purpose of ascertaining the facts. Following the investigation to ascertain the facts, the Elections Committee will attempt to reach resolution and issue a decision regarding the validity of the challenge based on whether the alleged violation may have affected the outcome of the election. A copy of the recommendation will be sent to the President for disposition.

4. If an individual wishes to appeal the decision of the Elections Committee, or if the unit Elections Committee fails to act, he/she may file an appeal within seven (7) calendar days from the date of the filing of the challenge by writing to the CTA President.

5. The challenge procedure for elections of State Council Representative and Alternates, and for State or Local Delegates to the NEA Representative Assembly is outlined in the CTA Elections Manual.

N. Initiative Procedures

1. The Active membership shall have the authority to make decisions on any matters affecting the Association or its activities through the initiative process.

2. A member shall file a notice of the intent to circulate a petition with the Chapter President by including a copy of the petition to be circulated, and the names of at least three persons supporting the proposed measure who will be responsible for its circulation.

3. The Chapter President shall register the receipt of the notice of the intent to circulate, and acknowledge such registration in writing with the member filing the notice.

4. The timeline for gathering signatures will commence the day that the notice of intent is registered. A maximum of 45 school days shall be permitted to obtain the signatures of at least 10 percent of more of the Active members of the Chapter. The petition shall contain the question proposed to be placed on the ballot.

5. The circulators shall present to the Chapter President the petition(s) containing original signatures.

6. The Chapter President shall have 5 school days in which to verify the membership of the signers of the petition.

7. If there are insufficient signatures, the petition circulator shall be notified by mail of the number of signatures needed to qualify the petition. The petition circulator shall have an additional 7 school days in which to gather and submit the necessary signatures. The Chapter President shall have 3 school days in which to verify the membership of the additional signers.

8. The Chapter President shall cause a ballot to be furnished to the members no less than 15 school days after verification of membership, provided that the period that school is officially not in session shall not be included in this count.

9. Regular election procedures (e.g. election of officers) shall be followed including voting times.

10. The proposal shall take effect immediately upon receipt of the required number of votes, unless otherwise specified.

O. Referendum Procedures

1. Any action or proposed action of the Representative Council or the Executive Board shall be referred to a vote of the membership upon two-thirds vote of the Representative Council at any valid meeting.

2. The referendum action shall prescribe the exact wording of the question to be posed to the membership on the ballot.

3. The Chapter President shall cause a ballot to be furnished to the members no fewer than 15 school days after action by the Representative Council.

4. Regular election procedures (e.g. election of Officers) shall be followed, including voting times.

5. The proposal shall take effect immediately upon receipt of the required number of votes, unless otherwise specified.

P. Recall Procedures

1. The Active membership shall have the authority to recall from office any person or persons having been elected thereto by the Chapter's Active members.

2. A member shall file a Notice of the Intent to Circulate a Petition to recall with the Chapter President by including a copy of the petition to be circulated, and the names of at least three persons supporting the proposed recall who will be responsible for its circulation. If the proposed recall is for the person holding the office of President, the request shall be made to the next ranking officer.

3. The Chapter President shall register the receipt of the notice of the intent to circulate, and acknowledge such resignation in writing with the member filing the notice.

4. The timeline for gathering signatures will commence the day that the Notice of Intent is registered. A maximum of 60 school days shall be permitted to obtain the signatures of at least 25 percent or more of the Active members of the Chapter. The petition shall contain the question proposed to be placed on the ballot.

5. The circulators shall present to the Chapter President the petition(s) containing original signatures.

6. The Chapter President shall have 10 school days in which to verify the membership of the petition signers.

7. If there are insufficient valid signatures, the petition circulator shall be notified by mail of the number of signatures still needed to qualify the petition. The petition circulator shall have an additional 15 school days in which to gather and submit the necessary signatures. The Chapter President shall then have 5 school days in which to verify the membership of the additional signers.

8. The Chapter President shall cause a ballot to be furnished to the members no less than 20 school days after verification of signers' membership.

9. Regular election procedures (e.g. election of Officers) shall be followed including voting times.

10. Any necessary supplementary rules governing recall that are not in conflict with the foregoing may be adopted and published within the same publications and by the same manner as are prescribed for other elections within the Association.

11. The proposal shall take effect immediately upon receipt of the required number of verified votes, unless otherwise specified.

II. Grievance Committee

A. Purpose and Goal

1. To provide educational materials, resources, and support for unit members and Site Representatives regarding teacher rights or grievances

2. To provide grievance and teacher rights training for Site Representatives

3. To consider carefully the merits of each Level Two Grievance and to make recommendations to the FUDTA Executive Board concerning whether or not to submit a grievance to arbitration

4. To set standards or guidelines for filing a grievance

5. To establish a filing system for grievance

6. The President, Executive Director, and/or the Grievance Committee shall approve any grievance filed by an Association Representative in their official capacity and/or in the name of the Association

7. All committee members with voting rights on the committee shall be Active members of the Association

8. Removal of committee members shall be accomplished by the President, when necessary, at the direction of the Executive Board

B. Standing Rules

1. The Grievance Committee shall meet monthly or as needed.

2. Minutes shall be taken and maintained on file.

3. The Chairperson shall call a meeting upon receipt of a request from a grievant to submit a request to arbitration.

4. A quorum of five (5) members will be required to make any decisions or recommendations relevant to grievances.

5. The Grievance Committee will make recommendations to the FUDTA Executive Board concerning the submission of a grievance to arbitration. The recommendation will be based on Association policy and advice of staff.

6. All Association grievances will be processed in a timely manner.

7. All information will be kept in the strictest of confidence.

C. Operating Procedures

1. Procedure for submitting a grievance to arbitration.

a. The grievant shall be invited to confer with the Grievance Committee prior to or at the meeting at which the recommendation is made.

b. The grievant shall be notified of the Grievance Committee's decision before the Executive Board considers the recommendation.

c. The Grievance Committee shall make its decision based upon objective criteria set forth below.

d. The Grievance Committee shall submit its recommendation in writing to the Executive Board.

e. Should the Grievance Committee recommend that a given grievance not be submitted to arbitration, the grievant shall have the right to appeal, in writing, the Grievance Committee's recommendation to the Executive Board. The grievant shall also have the right to present his/her case before the Executive Board.

f. The decision of the Executive Board shall be final and binding.

2. Criteria to consider when deciding to arbitrate.

a. Does the Association have credible evidence and arguments to support its position?

b. Is the grievance meritorious?

c. Is there a reasonable chance of winning the case?

d. Is the cost worth the economic and political gains sought?

e. Is it incidental or precedental?

f. Does the Association have the resources to see it through?

g. Are serious organizational considerations involved?

h. Will the grievance achieve the goal sought?

i. Will a victory deter the employer from similar adverse actions in the future?

j. Have all procedural steps been followed properly?

III. Contract Construction Committee

A. Purpose and Goal

1. To prepare for negotiations of a new three-year contract

2. To gather representative groups to formulate the sunshine proposal

3. To make sure that FUDTA represents all Unit Members in the group

B. Standing Rules

1. The committee shall meet as needed.

2. A quorum is a majority of committee members.

3. The Chairperson of the Contract Construction Committee shall be appointed by the President, subject to the approval of the Executive Board and the Representative Council.

4. Other members of the Contract Construction Committee shall be appointed by the President with the advice and consent of the Executive Board. Every effort shall be made to ensure representation of the different levels and groups within the Association.

5. Votes are taken in the manner described in Robert's Rules of Order.

6. Minutes are taken in the form of informal notes that are used to record the wants and needs of the representative groups.

7. All committee members with voting rights on the committee shall be Active members of the Association.

8. Removal of committee members shall be accomplished by the President, when necessary, at the direction of the Executive Board.

C. Operating Procedures

1. The Bargaining Team convenes and organizes to meet with the Contract Construction Committee. Each of the groups that FUDTA represents is asked to attend this meeting. Usually, these groups come to the meeting with a Òwish listÓ or a sunshine proposal to be presented to the District. From these groups, sunshine proposals will be developed and bargained and become the course in which the Bargaining Team proceeds for the new contract.

IV. BARGAINING TEAM

A. Purpose and Goal

1. To improve, enhance, and strengthen the contract negotiated between the Association and the District

B. Standing Rules

1. The committee meets as often as is necessary.

2. A quorum is defined by the committee Chairperson and agreed upon by the committee at its first meeting.

3. The committee Chairperson calls the initial meeting of the committee. During the initial meeting, committee members will choose what roles to play depending on the bargaining style employed. Assistance will be provided by the Executive Director, and by CSO staff provided by CTA.

4. Votes are taken in the manner described in Robert's Rules of Order.

5. The Recorder shall keep minutes of each caucus and bargaining session.

6. All committee members with voting rights on the committee shall be Active members of the Association.

7. Removal of committee members shall be accomplished by the President, when necessary, at the direction of the Executive Board.

C. Operating Procedures

1. The committee maintains channels of communication between the Executive Board, the Representative Council, and the Membership.

2. The committee takes direction from the Executive Board.

3. The committee writes language to protect unit members, improve salaries, improve working conditions, and negotiates with the District for these and other issues of mutual interest.

4. The committee shall be responsible for membership surveys and the writing of the initial proposals.

V. POLITICAL ACTION COMMITTEE

A. Purpose and Goal

1. To support positions on candidates and/or issues recommended by NEA/CTA/FUDTA

B. Standing Rules

1. The committee will meet as needed during the most Active time of the campaign season.

2. A quorum is a majority number of committee members.

3. The Chairperson is responsible for running the meetings.

4. All other assignments are decided upon at the first meeting.

5. Training and in-service are provided as needed.

6. Votes are taken in the manner described in Robert's Rules of Order.

7. The Chairperson shall determine the manner in which minutes are recorded.

8. All committee members with voting rights on the committee shall be Active members of the Association.

9. Removal of committee members shall be accomplished by the President, when necessary, at the direction of the Executive Board.

C. Operating Procedures

1. The committee plans campaigns for or against issues or candidates. These campaigns may be internal (aimed at our own members) and/or external (aimed at the general public).

VI. SICK LEAVE BANK

A. Purpose and Goals

1. To implement the FUDTA Sick Leave Bank Policy, which governs the administration of the Sick Leave Bank, established pursuant to Article 8.17 of the FUDTA/FUSD Collective Bargaining Agreement

2. The committee shall be responsible for screening and approving requests for use of sick leave from the bank

B. Standing Rules

1. The committee shall meet to review and approve requests for Sick Leave Bank days on the fourth Thursday of every month of the school year.

2. A quorum is a majority number of committee members.

3. The FUDTA President appoints the committee.

4. The committee will consist of three to five members.

5. A Chairperson will be selected by the committee and will assist in assigning other roles as may be needed for the committee to function.

6. The names of the committee members shall be kept confidential.

7. Votes are taken in a manner described in Robert's Rules of Order.

8. To maintain confidentiality, all records will be assigned a case number, and all that comes out of the committee is a recommendation identified only by the case number.

9. All committee members with voting rights on the committee shall be Active members of the Association.

10. Removal of committee members shall be accomplished by the President, when necessary, at the direction of the Executive Board.

C. Operating Procedures

1. Refer to FUDTA Sick Leave Bank Policy for the operating procedures.

VII. EQUITY/HUMAN RIGHTS COMMITTEE

A. Purpose and Goal

1. To monitor issues dealing with Human Rights and equity as it applies to the school setting

2. To inform unit members about activities that focus on these issues

B. Standing Rules

1. The committee will meet at least four times a year.

2. A quorum is a majority of committee members.

3. The Chairperson shall call an initial meeting and assist members in determining what positions are needed, if any.

4. Votes are taken in the manner described in Robert's Rules of Order.

5. The Chairperson shall determine the manner in which minutes are recorded.

6. All committee members with voting rights on the committee shall be Active members of the Association.

7. Removal of committee members shall be accomplished by the President, when necessary, at the direction of the Executive Board.

C. Operating Procedures

1. Priorities for the year are established during the initial meeting.

VIII. INSTRUCTION AND PROFESSIONAL DEVELOPMENT COMMITTEE

A. Purpose and Goal

1. To establish and maintain a program of Instruction and Professional Development for the Association

B. Standing Rules

1. The committee will meet as often as necessary to maintain the goals of the Association.

2. A quorum is a majority number of committee members.

3. The Chairperson shall call an initial meeting and assist members in determining what roles to play, if any.

4. Votes are taken in the manner described in Robert's Rules of Order.

5. Chairperson shall determine the manner in which minutes are recorded.

6. All committee members with voting rights on the committee shall be Active members of the Association.

7. Removal of committee members shall be accomplished by the President, when necessary, at the direction of the Executive Board.

C. Operating Procedures

1. Procedures for the year will be established during the initial meeting of the committee.

IX. GREAT PUBLIC SCHOOLS

A. Purpose and Goal

1. To inform our members about NEA's position on political issues, to encourage members to help elect education friendly candidates, and to encourage members to support NEA Fund for Children and Public Education.

B. Standing Rules

1. Committee will meet as often as necessary to maintain the goals of the Association.

2. A quorum is a majority of committee members.

3. The Chairperson shall call an initial meeting and assist members in determining what positions are needed, if any.

4. Votes are taken in the manner described in Robert's Rules of Order.

5. Chairperson shall determine the manner in which minutes are recorded.

6. All committee members with voting rights on the committee shall be Active members of the Association.

7. Removal of committee members shall be accomplished by the President, when necessary, at the direction of the Executive Board.

C. Operating Procedures

1. Procedures for the year will be established during the initial meeting of the committee.

X. ALCOSTA WHO COMMITTEE

A. Purpose and Goals

1. To act in a manner consistent with a nominating committee

2. Recommend to the Executive Board a FUDTA/CTA/NEA Unit Member who meets the criteria for recognition by the Alcosta Service Center Council

3. This is an ad-hoc committee.

B. Standing Rules

1. The five-member committee will be appointed by the FUDTA President. The make-up of the committee may include, but not be limited to, former FUDTA WHO Award recipients, current Active members of the FUDTA Executive Board, and current Active members of the FUDTA Representative Council.

2. A quorum is a majority of committee members.

3. The Chairperson shall call an initial meeting and assist members in determining what positions are needed, if any.

4. Votes are taken in the manner described in Robert's Rules of Order.

5. The Chairperson shall determine the manner in which minutes are recorded.

6. All committee members with voting rights on the committee shall be Active members of the Association.

7. Removal of committee members shall be accomplished by the President, when necessary, at the direction of the Executive Board.

C. Operating Procedures

1. All unit members will be notified of an opportunity to nominate a candidate by receiving a nomination form. The nomination form will list the criteria for selection and all appropriate timelines. Only nominations received on the official form will be considered.

2. The committee will review all current nomination forms and determine a preliminary selection based on length and depth of service to the Association. The committee will further review nominations from previous years and consider only those who are currently nominated.

3. Once a selection has been made, all other nominees meeting the criteria listed above will be kept in a file for future use.

4. The Chair will make a recommendation to the Executive Board.

XI. AMENDMENT TO THE STANDING RULES

A. The Executive Board shall have final authority for approving amendments to the Standing Rules.

B. By a majority vote, the Executive Board may propose, or the Representative Council may direct, an amendment to the Standing Rules at any meeting.

C. The proposed or directed amendment shall be subject to adoption by a majority vote of the Executive Board at any meeting thereafter.